2008 Your First College Year (YFCY) Administration Report Form (ARF)

2008 Your First College Year (YFCY) Administration Report Form (ARF)

Thank you for accessing the 2008 YFCY Administration Report Form (ARF). The ARF is a short web-based form that inquires about specific institutional information needed to process your completed YFCY surveys and to prepare your institutional reports. In addition, it provides the Higher Education Research Institute (HERI) with valuable information about the nature of incentive programs, marketing strategies, and any specific challenges of survey administration on your campus. We utilize this feedback to enhance YFCY and to streamline future administrations of the instrument.

The ARF is due by June 25, 2008. Please note: We will be unable to process your institution's data until we receive the completed ARF. If we do not receive it by June 25, your data may not be included in the comparison groups for the national data, and we cannot guarantee that you will receive your YFCY deliverables in a timely fashion.

Contact Information

1. Please provide your institutional information:

	Name of Institution
	ACE Code (if unsure, please leave blank)
	City
	State

2. Please provide contact information for the YFCY representative at your campus:

	First Name
	Last Name
	Title/Position
	Phone (Enter as 000-000-0000)
	Email

Administration Information

3. What method of administration did your institution use for the 2008 YFCY?

Paper Only

Web Only

Paper & Web

4. What population of students did you target with the YFCY? (Select all that apply)

Only first-time, full-time, first-year (FTFT FY) students

Transfer Students

*If you targeted populations of students other than ones above, please specify:*

5. Did you intend to use the YFCY as a follow-up to the CIRP Freshman Survey?

Yes

6. How many students did you attempt to survey?

7. Did you target all of the students identified in #4?

Yes

7a. Please indicate the sampling strategy you employed in the administration of the survey: (Select one)

Random sample of students

Targeted sample: only students who completed the CIRP Freshman Survey

Targeted sample: students enrolled in a course or set of courses

Targeted sample: students in a specific academic program or major

Targeted sample: students in certain residence halls

*If you used sampling method other than the ones described above, please specify:*

7b. What percentage of students did you survey?

7c. What kind of random selection process did you use? (Ex. simple random sample, stratified random sample, etc.)

8. How did you administer the YFCY?

In a proctored group

Through the mail

Through e-mail

Individually (but not mailed)

Some combination of the above methods

Other

8a. Did you administer the YFCY to students in:

A single proctored group

Two or more proctored groups

8b. Did these proctored sessions take place: (Select all that apply)

As part of matriculation

In class session(s)

In residence halls

In conjunction with student advising

As part of an Assessment or Testing Day

During a stand-alone, scheduled survey time

*If you used a proctored session method other than the ones described above, please specify:*

8a. Did you mail each student their survey:

By itself (with no other materials)

With other materials

	*What were the other materials you mailed with the survey invitation (if any)?*

8b. Did you include a letter or other materials introducing or explaining the purpose of the survey?

Yes

	*If "Yes," please describe:*

8c. How many surveys were returned due to undeliverable postal addresses?

8d. When did you send the first survey mailing to students? ( Day-Month e.g. 18-Jun)

8e. Did you send any reminders about the survey?

Yes

8f. How many reminders did you mail to students?

8g. When did you send the reminders? Please list the dates of all mailings, separating each date with a comma (E.g. 18-Jun, 1-Jul)

8h. Did you mail another survey instrument with any of your reminders?

Yes

8a. Did you utilize HERI's web-based e-mail distribution system?

Yes

No, we handled the e-mail distribution ourselves

8b. In your e-mail, how did you introduce or explain the purpose of the survey?

8c. How many surveys were returned due to undeliverable e-mail addresses?

8d. When did you send the first email inviting students to take the survey? (Day-Month e.g. 18-Jun)

8e. How many reminders did you send to the students?

8g. When did you send the reminders? Please list the dates of all mailings, separating each date with a comma (E.g. 18-Jun, 1-Jul)

8a. Please describe briefly how you administered the YFCY:

8b. How many surveys were you unable to deliver due to undeliverable email and/or mail addresses?

9. Please describe any challenges you faced during administration of the YFCY:

10. Did you use any incentives to encourage students to take the YFCY?

Yes

10a. How were the survey incentives distributed?

Each participant received an incentive

Each participant received an entry into a raffle/drawing

10b. Which of the following were used as incentives? (Select all that apply)

Food

Gift Certificate

Coupon/Discount for campus or local vendors

Cash

If you used any incentives other than the ones described above, please specify:

10c. Do you feel that this incentive plan was successful?

Yes

10d. Additional comments on incentive plan:

11. Did you use any marketing strategies when administering the YFCY?

Yes