This document assumes that you are using a PC running the Windows XP operating system. If you are running an earlier version of Windows, please contact ETU for further assistance.

The Shared server can be accessed on campus using Windows Server Message Block (SMB) protocol. Depending on how often you will be connecting to the server, there are two methods of connecting.

If you are connecting to the Shared server from off-campus, it may be necessary to use the BOL CISCO VPN Client before a connection can be made.

Initiate a Connection by Mapping the Drive

If you plan on connecting to the Shared server on a regular basis from the same computer, it's best if you map the server to a drive letter on your computer. To map the drive, follow these instructions:

• Right-click on My Computer. Select Map Network Drive from the contextual menu.
  
  
  
  The Map Network Drive dialog will be displayed.




• In the Drive field enter: S:.
• In the Folder field enter: \\shared.gseis.ucla.edu\research.
  Note: If you connect to the "adminunits" share, enter: \\shared.gseis.ucla.edu\adminunits instead.
• Click the Reconnect at logon checkbox.
• Click Finish.

The computer will initiate a connection to the Shared server. If you are connecting from an ETU maintained computer, you will skip the login process as your initial login to the computer authenticates your access. If you are connecting from home, you will be prompted for your GSE&IS username and password. After entering this information into the authentication dialog, click OK.

If you open up My Computer you will see the Shared server mounted to your S drive.

When you are done accessing your files, please log off your Windows session to terminate the connection. Otherwise others will still be able to your shared server files via the mapped drive.

Initiate a Connection via Run

If you connect to the Shared server from multiple computers, it's best if you access the server via Run:

• From the Start menu, click Run.




• In the Open field enter: //shared.gseis.ucla.edu and click OK. An authentication dialog will appear.
  Note: If you connect to the "adminunits" share, enter: \\shared.gseis.ucla.edu\adminunits instead.




• Enter your GSE&IS username and password and hit OK.

An Explorer window will open displaying several directories on the Shared server. Double click on the research (or adminunits) directory to gain access to your data.

When you are done accessing your files, please log off your Windows session to terminate the connection. Otherwise others will still be able to your shared server files via the run command.

Getting Help

For questions regarding accessing the Shared server via Windows XP, please contact ETU at (310) 825-1911 or by emailing etu@gseis.ucla.edu.