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Post-Award Management (After Proposal is Funded)

• Financial Management & Reporting
  
  • The Business Office generates regularly scheduled financial reports for Principal Investigators and monitors accounts monthly to assist the P.I. to ensure that funds are expended in accordance with the approved budget and agency guidelines.
  • The Business Office establishes recharge ID number and copy code (if applicable).
  • The Business Office assists with the Effort Reporting System (ERS).

    What is an effort report?
    The Effort Reporting System (ERS) was designed by the University to fulfill reporting requirements as specified in the Federal Office of Management and Budget (OMB) Circular A-21. An Effort Report provides after-the-fact certification of personnel time allocated to contract and grant funds. It should reflect salary changes, as well as cost sharing activities. Effort Reports are available electronically on a quarterly basis and should be certified by the principal investigator. Please refer to the ERS training material for detailed instructions.

• Human Subjects Renewal
  Applications for renewal are required by the PI every 12 months from the approval date received from the Office for Protection of Research Subjects (OPRS). This includes multi-year projects, which need to be renewed annually.
• Personnel/Payroll
  Please submit funding changes by email according to the established timesheet schedule for monthly and bi-weekly employees. If numerous employees are being changed, please send an attached document. Create two columns and list the current FAU(s), percentage, and end date in the left column and the new FAU, percentage, and effective date in the right column. If the deadline is missed, then the supervisor should notate the timesheet with the correct FAU(s), percentage of time, and follow through with a payroll transfer request to reconcile any difference between the payroll ledger and the timesheet within 60 days.
• Award Closeout
  Advance notification to PI 60-90 days prior to award end date (see award closeout sample notice)
  
  • Closeout worksheet
  • Cost Sharing Report Template

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