What do we need space for? The first task undertaken by the subcommittee was to identify the spectrum of School space needs. The following scheme resulted:

Space is used for:

regular faculty offices
emeriti faculty
school and departmental administrative personnel
students
staff
research projects
instruction
meetings
external/service units
storage

What are our priorities for allocating space to these needs?

The subcommittee recommends that GSE&IS consider space needs in two clusters:

• Cluster I. Research and degree programs involving regular GSE&IS ladder faculty, along with associated administrative and staff support for these functions.

• Cluster II. Service and Outreach activities, along with associated administration and staff.

Having identified two major clusters of GSE&IS activities with needs for on-campus space, the subcommittee recommends some First Principles that should guide actual space allocation decisions. These are the principles that should be invoked when choices among alternative space allocations must be made. We suggest that space decisions and choices be examined in light of these principles, and that decisions be reached through deliberation that explicitly takes into account their implications vis a' vis these principles. We suggest no formulaic way to approach space decisions, nor do we think that one is possible or advisable.

1. Highest Priority Should be Given to Activities Which:
• are directly connected to the Cluster I activities of GSE&IS.
  
• involve the active participation of GSE&IS ladder faculty.
  
• involve the active participation of GSE&IS degree program students.

  2. High Priority Should be Given to Activities Which Also:

• result in the generation of overhead.
  
• need to interact with other campus units (and therefore should not be located off campus).
  
• result in improved ratings in the annual U.S. News and World Report survey.

  3. Priority Should be Given to Activities Which:

• are directly connected to the Cluster II activities of GSE&IS.

  4. Special Consideration for Full-time Staff:

• Consideration in workspace allocation and work environment should be given to GSE&IS personnel who work on campus full-time.

  5. Lowest Priority Should be Given to Activities Which:

• are not easily classified into either Cluster I or Cluster II functions.

Guidelines:

• New projects/proposals must be accompanied by a space impact report which includes an analysis of off-campus space possibilities and the impact of an off-campus location on the viability of the proposal.
  
  
• Funded research projects are eligible for:
  - 1 desk for each full-time professional staff member.
  - 1-desk for each research assistant FTE.

• Funded research projects should review their space needs at least once annually (a simple space audit form could be developed) and make available space to other purposes whenever possible and consistent with grant requirements.

Recommendations:

• GSE&IS should create a pool of desk space, allocated to divisions/ departments for doctoral students on a pro-rata full time student basis.
  
  
• GSE&IS should acquire and maintain a quality off-campus center that would offer facilities possibilities for present and future projects; such a center would be more integrated into the activities of the School than would the sum of haphazardly developed satellite spaces. This recommendation is based on a presumption that Grow and add we must! and that on-campus space will remain limited.
  
  
• GSE&IS should retain on-campus flexible space that can be put to other uses during summers, quarter breaks, etc.
  
  
• To free up classrooms, the School should encourage small classes, say with five or fewer students, to meet in faculty offices or other suitable space.(In the spirit of RCM, this of course means that faculty could rent-back their offices to the chair!)
  
  
• Divisional/departmental support staff, e.g., AA's, should be assigned to shared or reception type space.
  
  
• The School should develop inducements to encourage faculty to share offices.

• Faculty with cross-campus appointments greater than half-time and who have offices in other buildings should be asked to share their office at GSE&IS or make their office available for use by others on some pro-rata basis. (Faculty would be guaranteed the right of return to their offices when their School/Departmental appointments end.)
  
  
• Faculty with School/Departmental administrative assignments and who are allocated an administrative office within the School, will be asked to make their faculty office available for other uses. (Faculty would be guaranteed the right of return to their regular office when their administrative appointment ends.)
  
  
• Tenured faculty should be assigned private (single) offices. The square footage will generally be between 130 to 200 square feet. A faculty member may voluntarily choose an office smaller than 130 square feet, but will not be assigned such an office. Faculty who occupy offices in Moore Hall in excess of 225 square feet will retain their offices until such time as they retire or leaave the School. At that juncture, the offices may be assigned as seminar space, shared space, or re-configured into smaller private offices.
  
  
• Upon retirement, faculty will be asked to vacate their regular office unless they are on continuous recall (see below). Emeriti will be assigned desk space in the Emeriti suite, if desired. Faculty recalled to teach will be assigned office space (see temporary faculty section).
  
  
• Faculty who are recalled within 1 quarter or less of their retirement date and maintain continuous recall (that is for each of the three quarters) may remain in their present offices for up to two years. This commitment may be renewed based on availability of space. Faculty who are recalled to service as principal investigators of research projects will be assigned shared office space.
  
  
• Full-time visiting faculty, full-time lecturers, emeriti on recall status to teach should be assigned shared office space depending on availability.
  
  
• Post doctoral fellows, visiting scholars and part-time faculty should be assigned desk space or shared office space depending on availability.

UCLA Graduate School of Education & Information Studies

pbe: 11Sep96

updated