University and school policy
encourages students to make steady progress toward completing
their program. Thus, leaves of absence will be granted only under
unusual circumstances and will not be granted to students simply
because they are temporarily less directly engaged with faculty.
The amount of time and support
students receive from faculty will naturally fluctuate throughout
their degree programs. Such fluctuations in student contact with
Department faculty and staff or University resources, however,
do not warrant a leave of absence during quarters when there is
less contact or engagement. A graduate degree is an on-going,
comprehensive experience paid for through student fees and state
support for the University. Payment for graduate degree programs
should not be considered simply as fees for service on a quarter-by-quarter
basis.
Circumstances Warranting a Leave of Absence: A leave of absence may only be granted under the following circumstances:
Students will not be granted
a leave of absence when studying for a master's or doctoral examination.
(Students should enroll in Ed. 597: "Preparation for Master's
Comprehensive or Doctoral Qualifying Examination," or another
appropriate divisional course.)
If a student anticipates
using as much as 12 or more hours of University facilities and/or
faculty time (excluding the library) per quarter, the student
is not eligible for a leave of absence or an extension of a leave
of absence and must register. A student who has accumulated as
much as 12 or more hours of use of University facilities and/or
faculty time (excluding the library) since last being registered
is not eligible for a leave of absence and must register in the
next quarter. Any use of faculty time is to be considered, including
reading and suggesting revisions to drafts of theses and dissertations.
Procedures for Obtaining
a Leave: A student
applying for a leave or an extension of a leave must complete
a UCLA leave of absence form and a Department of Education
leave of absence petition. Both are available at the Office of
Student Services. In order for a leave to be granted, the Department
petition must be signed by the student's advisor and Division
Head.
Signatures for the UCLA petition include: the Director of the Office of Student Services and the doctoral committee chair (when applicable). The signature of the Department Chair is also required on the UCLA petition if the leave of absence is retroactive. International students must also obtain a signature from the Office of International Student Services.
Parameters of Student
Leaves: If approved,
a leave is normally granted for periods of one to three quarters.
Leaves may be extended for a total of two years (six quarters).
If a student has transferred from another UCLA Department and
has taken a leave of absence, that leave follows the student through
his or her academic career.
A student who fails to return
to the University the quarter after being on an official leave
of absence, or who leaves the University without an official leave
of absence, must apply for re-admission to graduate study. To
be eligible for a leave of absence, a student must have been in
residence at the University for at least one quarter, must have
a current grade point average of at least 3.0 in the UCLA graduate
program in which he or she is enrolled, and must apply for the
leave of absence before the end of the first week of classes of
the quarter in which the leave is intended to commence.
Also, students on leave
may not keep a salaried appointment to any apprentice teaching
or research title. Students who are on leave risk losing their
fellowship funding from the Department, the University or outside
granting agencies. Students are responsible for monitoring the
status of any fellowship that could be taken away due to a leave
of absence.
1. REQUIREMENTS
a) The cognate requirement may not be waived on the basis of a Master's degree already received nor may coursework be transferred to meet this requirement.
b) Three cognate courses are required but the student's academic advisor may require up to five courses for completion of the cognate requirement.
c) Cognate courses may be selected from any degree granting department on campus (as long as they are bona fide upper division or graduate level courses with academic content and represent a coherent program of study). Some Divisions may require the courses to be graduate level.
d) Cognate courses may be selected from multiple departments.
e) In general, students
will not be allowed to count as a cognate course any Education
course which is cross-listed in another department on campus even
if the student signs up with the non-Education course number.
An exception is a course which, though cross-listed in Education,
originates in another department and is taught by a non-Education
faculty member. Students who take a cross-listed course which
is team-taught by both Education faculty and faculty from other
departments may petition to have this course count towards the
cognate.
2. PROCEDURES
Student should submit a
petition (available in the Office of Student Services, see Appendix
II) outlining a coherent set of courses to be approved, in order,
by his/her academic advisor, Division Head, and the Office of
Student Services (students should list two alternate courses for
approval). CDAS strongly advises
(some Divisions require)
that students submit their cognate coursework petition prior to
enrolling in any cognate courses.
In an effort to move the
Department toward a research mentorship-apprenticeship model for
training Ph.D. students, the Chair encourages faculty to establish
regular Research Apprenticeship Courses (RACs) focused on assisting
doctoral students in developing and conducting research. RACs
are Departmental courses (Ed 288) that students may enroll in
more than once, and may be required to do so by their Division.
Divisions have flexibility in determining how RACs will fit into
their Divisional requirements.
The following set of policies
were established by the Committee on Degrees, Admissions and Standards
(CDAS) to create consistency across Divisions and programs
in terms of the scope and requirements of these courses, while
still allowing faculty and students some flexibility to make these
new training models work for them. These policies go into
effect beginning Fall 1997 and apply to all students admitted
to Ph.D. programs as of Fall 1996.
The goal of the RAC Ed 288
seminars is to provide a structure that allows students to engage
in research under the continuous supervision of a faculty member.
The central focus of each RAC is on the research interests of
the graduate students and their development as independent researchers.
1. REQUIREMENTS AND STUDENT COURSE CREDIT
Each Division should decide
how RACs will fit into their Divisional curriculum and requirements.
Divisions, not individual faculty members, authorize RACs
as part of their course schedule for the coming year. The teaching
needs of the Divisions and the students take precedent over the
request on any one faculty member to offer a RAC. Division course
schedules for each academic year should list each faculty member's
288 RAC as being offered all three quarters.
Students enroll in a RAC
for two credits each quarter and can earn a maximum of six credits
for their participation in a RAC over the three quarters, (the
RAC must meet regularly for a minimum of 60 hours over
the course of the three academic quarters of the school year,
or an average of 20 hours per quarter.) Divisions may choose
whether the RACs count for Divisional requirements. They may also
require students to take a specified number of RACs in order to
graduate, although no more than three RACs (or nine quarters of
288 at two units each) can count toward the required 18 courses
for a doctoral degree.
Students who have not yet
taken their qualifying exams will receive letter grades. Students
who have already advanced to candidacy will receive "satisfactory"
or "unsatisfactory" grades.
2. STUDENT ACCESS TO RACS
Faculty can limit the enrollment
of their RACs to no more than 10 students, but they may not limit
enrollment to only those students who work on paid research projects
with them. Faculty may, however, limit the enrollment to their
advisees only, if that number meets the course cap. A faculty
member's student advisees should have first access to his or her
RAC. Faculty may require their advisees to enroll in their RACs.
Divisions should ensure that all Ph.D. students have an opportunity
to participate in a RAC. Students should consult Division Heads
or Advisors regarding the availability of RACs and student access
to them.
3. CONTENT OF RACS
The central focus of
RACs will be on the research interests of the doctoral students.
While all students enrolled in a RAC must have 60 hours of faculty
contact time over the course of the three quarters, faculty may
occasionally meet with subsets of students to discuss specialized
readings or work on student projects.
The goal of RACs is to assure that all Ph.D. students receive the necessary mentoring and guidance as they apprentice to become independent researchers. This mentoring will come not only from the faculty members but also from other students enrolled in RACs. Ideally, students enrolled in RACs will be at different stages of their doctoral programs, thus allowing for a layering of mentoring opportunities -- faculty to student and student to student. This layering distinguishes RACs from 299 courses.
Supplemental coursework
may be selected from departments outside of Education or from
within the Department of Education as long as the courses are
offered outside of the student's field of emphasis. The student's
academic advisor and/or Division/Program may require that Supplemental
coursework be completed outside of the student's Division/Program.
2. PROCEDURES
Student should submit a petition (available in the Office of Student Services, see Appendix III) outlining a coherent set of courses to be approved, in order, by his/her academic advisor, Division/Program Head, and the Office of Student Services. CDAS strongly advises (some Divisions/Programs require) that students submit their supplemental coursework petition prior to enrolling in any supplemental courses.
Additional research methods
courses (up to two; five total) may be required at the discretion
of the student's academic advisor and/or Division/Program head.
Students who wish to take
courses in the Inter-UC-Campus Exchange Program must obtain prior
approval from their advisor, Division/Program Head, Office of
Student Services, and the Department Chair.
2. CONCURRENT ENROLLMENT
Up to two courses (eight units) completed by enrolling concurrently through the University Extension may count toward degree requirements. Master's degree students must petition to Graduate Division for this privilege; doctoral students must petition to their Division/Program Head. Contact OSS for appropriate procedure.
Once accepted to the Division/Program for the new degree objective, the student is responsible for completing all course work and examination requirements relevant to that degree.
Students wishing to take the Comprehensive Examination, the Doctoral Screening Examination, or the Doctoral Qualifying Examination, must be registered and either have completed all required coursework (and any required preliminary examinations) or be enrolled in such courses during the quarter the examination is taken. Note: Incompletes in required coursework must be completed before the student is allowed to sit for the examination.
Students must apply to take
written examinations; information and deadline dates are available
in the Office of Student Services.
2. APPEALS OF NEGATIVE RESULTS
Contesting the results of a Master's or doctoral examination must be done by the student by the end of the quarter following the quarter in which the examination was taken (excluding summer quarter). This appeal must be in writing and submitted, through the Office of Student Services, to the student's Division/Program, and, if appropriate, to the Department Chair and to CDAS.
The Office of Student Services
will institute a "sign-off" procedure prior to the Oral
Examination (see Appendix IV). In addition, OSS will provide
a transcript of the student's record at the time of the oral examination
for the dissertation Chair to review.
Master's students may participate
only if they have successfully completed all of their coursework
and a) passed their Written Comprehensive Examination, or b) had
their thesis approved by the complete Master's Thesis Committee.
The thesis must be approved no later than the Friday before commencement,
and evidence for this must be provided to the Office of Student
Services by this date.
Doctoral students may participate
in commencement only if they have successfully completed the Final
Oral Examination by the Friday before commencement. If a Reading
Committee has been established, in lieu of a final Oral Examination,
doctoral students must have received all necessary signatures
on the dissertation signature page by the Friday before commencement.
A copy of the Report on the Final Oral Examination or the dissertation
signature page must be submitted to the Office of Student Services
as verification of completion
Each Division will review
all students on an annual basis. Students who do not meet divisional
criteria for acceptable performance will be put on probation by
the Department Chair. Students who are put on probation and do
not meet divisional requirements after a two-quarter period may
be recommended for termination from their graduate program by
the Department Chair.
| Normative | Maximum | |
| Units of Enrollment | 12 or more per Quarter | Consult Advisor |
| Passing Written Qualifying Examination | 7 quarters | 9 quarters |
| Passing Oral Qualifying Examination and ATC | + 3 quarters | + 6 quarters |
| Completing Doctoral Degree | + 4 quarters | + 6 quarters |
| Total Time to Doctoral Degree | 14 quarters | 21 quarters |
A student has seven years
(21 quarters) from the time of admission to the doctoral program
(excluding official leaves of absence) to obtain their doctoral
degree. The Division and the Office of Student Services is authorized
to alert students when they are not making timely progress toward
their degree as evidenced by exceeding the normative time as indicated
above. If warranted, a student may be placed on probation or
recommended for termination.
Students who may be re-admitted
in the future but have exceeded the 21-quarter limit will have
up to three additional quarters to complete their degree at the
discretion of the student's ßDivision and the Department
Chair.
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